Corporate Transportation in Boston for Executive Travel Programs

When INSEAD brings its executive education programmes to Harvard, ALVE is the contracted ground transportation provider behind every arrival, session and departure.

A corporate account covers every employee who travels on the company's behalf, not one named traveler. Every account includes Net-30 billing, so rides for the month are paid together rather than charged individually at the time of each trip. Each account is assigned a dedicated account manager, a single point of contact for scheduling, changes, and billing questions instead of general dispatch. Corporate accounts carry service level agreement (SLA) guarantees, and the month's activity settles on one consolidated invoice rather than a separate receipt per ride.

Opening an account takes three steps: submit the corporate account form on this page, or call +1 617-440-2174; the account is confirmed; going forward, rides bill together on one consolidated monthly invoice instead of a receipt per trip. ALVE does not publish a fixed invoice date or a guaranteed approval time — both are set with your account manager once the form is submitted. Booking at least 24 hours ahead is recommended once the account is active, though shorter notice is often possible through 24/7 dispatch.

Corporate accounts are billed on Net-30 terms: activity for the billing period is combined into one monthly invoice, due 30 days from the invoice date.

ALVE carries $1,000,000 combined single limit insurance, held per vehicle. A certificate of insurance (COI) is issued on request, typically within one business day. Request a COI when you submit the corporate account form, or by calling dispatch.

A company requests its corporate account at /corporate/portal; portal access for the account is set up from there.

For meetings, roadshows, or a day where the itinerary changes as it goes, ALVE offers hourly, as-directed service at $100 per hour in a sedan and $125 per hour in an SUV, with a two-hour minimum and 20 miles included per booked hour. The rate is all-inclusive, and gratuity is not added on top. Free waiting time is 60 minutes for flight pickups, counted from the flight's actual landing time rather than its scheduled time, and 15 minutes for all other pickups. Waiting beyond the free time is billed at $1.50 per minute in a sedan and $2.50 per minute in an SUV.

A standard Logan pickup meets the passenger at the Massport-designated limousine stand for their terminal — a chauffeur may not leave the vehicle to come inside, and only Terminal B's stand is curbside; the others are not. For an executive who should not have to find the vehicle alone, ALVE offers a meet-and-greet service at Logan for $70: a greeter arranged by ALVE meets the passenger inside the terminal while the chauffeur stays with the vehicle at the limo stand. Meet-and-greet is not a selectable option in the online booking form — request it in the booking notes/comments, or by calling dispatch, staffed 24/7.

Every airport pickup is flight-tracked automatically; a delay moves the pickup time.

Investor roadshows, board meetings, and other multi-stop, multi-vehicle days are coordinated through the same corporate account and the same dedicated account manager as single-traveler bookings. For groups, ALVE's partner Sprinter vans seat up to 14 passengers with room for 12 bags. See Investor Roadshow Car Service for roadshow-specific service details. Sprinter bookings follow the partner-fleet cancellation terms below, not the terms that apply to ALVE's own sedans and SUVs.

Client-specific non-disclosure agreements are available on request. Separately, every ALVE chauffeur signs a company-wide confidentiality agreement regardless of whether a client-specific NDA is in place.

ALVE's own chauffeurs are W-2 employees, not gig workers or independent contractors. Each is background-screened by ALVE, covering criminal history and driving record, and completes drug and alcohol testing and training before starting. Chauffeurs wear a uniform (black suit). Vehicles operate under Massport authorization at Logan Airport, and each vehicle carries $1,000,000 CSL insurance.

Cancellation terms differ by fleet. For ALVE's own fleet (sedans and SUVs): free cancellation more than 24 hours before pickup, 60% of the fare 24 to 8 hours before pickup, and the full fare within 8 hours of pickup or for a no-show. For partner Sprinter vans: free cancellation more than 2 weeks before pickup, 50% of the fare 1 to 2 weeks before pickup, and the full fare within 1 week of pickup. For partner stretch limousines, party buses, mini coaches and motor coaches: free cancellation more than 2 months before pickup, 50% of the fare 1 to 2 months before pickup, and the full fare within 1 month of pickup. A deposit may be required at booking.